JEFFERSON COUNTY LIBRARY BOARD OF TRUSTEES 

REGULAR MEETING 

WEDNESDAY, FEBRUARY 18, 2026, 4:00 P.M. 

WINDSOR BRANCH 

REGULAR BOARD MEETING AGENDA 

1. ROLL CALL OF MEMBERS 

(Grawitch, Hargis, Ray, Reineri, Tuggle) 

a. Announcement of Quorum 

b. Acknowledgement of Visitors 

c. Acceptance of Agenda 

2. APPROVAL OF MINUTES OF: 

Regular Board Meeting, January 21, 2026 

3. PUBLIC PRESENTATIONS 

a. 

4. FINANCIAL REPORT: TREASURER 

5. ACTION ON BILLS 

a. Resolution 2026-02: Standard Bills 

6. DIRECTOR'S REPORT - Hayes 

a. Procedures/Guidelines updates 

i. Privacy audit Checklist Procedure 

ii. Request for Disclosure of Library Records procedure 

b. Letter from the Director 

c. Branch program flyers 

i. Arnold - Adults Youth 

ii. Cedar Hill Satellite program flver 

iii. Northwest Branch program flyer Adults Youth 

iv. Windsor Branch program flyer 

7. FINANCE MANAGER'S REPORT - Winkler 

a. Income Investments 

b. Income Repo 

8. ASSISTANT DIRECTOR OF LIBRARY SERVICE'S REPORT- Coleman 

9. HR MANAGER'S REPORT- Griffith-Harbin 

a. Record Retention Schedule 

10.PUBLIC ENGAGEMENT MANAGER'S REPORT - Kindt 

11. FACILITIES MANAGER'S REPORT - Grzeskowiak 

12. INFORMATION TECHNOLOGY MANAGER'S REPORT - Kamp 

13. ATTORNEY'S REPORT 

14. COMMUNICATIONS 

a) Show Me Express - State Library Newsletter - 

b) MO Info - January 2026 edition 

c) Jefferson County Newsletter - Jan/Apr/June/Sept - sent last month 

15. UNFINISHED BUSINESS 

a. Use of Generative Al Policy - tabled until March 

b. Other 

16. NEW BUSINESS 

Approval of Personnel Policy, section 2.6 Personnel Record Retention b) Approval of Digital Video Surveillance Policy 

c) Approval of Library Card Policy 

d) Approval of Photography, Videorecording and Photo Release Policy e) Approval of investment strategy as presented 

f) Other Matters to be brought before the Board 

17. ADJOURNMENT 

The next regular board meeting will be Wednesday, March 18, 2026, 

at 4:00 pm at the Northwest Branch.